Form letter F: To reviewer
Form letters are examples of appropriate letters for various situations. Please find below the text of Form letter F: To reviewer. You can copy this text and adjust it to your needs. The template is also available in Word opens in new tab/window or PDF opens in new tab/window format.
This form letter is used in the following decision tree:
8. Reviewer bias or competitive harmful acts by reviewer
Form letter F: To reviewer
[letterhead of the journal editorial office or the editor’s general contact information]
[date]
[title of article, date of publication]
Dear [reviewer],
Concern has been raised about the confidentiality of the review process for the article listed above, for which you served as a reviewer. As I am sure you are aware, ensuring the confidentiality of the submission and review process is critical to the scholarly publishing mission.
[The substance of the complaint is that {description}, which if true, would violate our ethical policies.]
OR
[Attached you will find a copy of the communication which raises the concern noted.]
I [may OR also] consider it necessary to inform your employing institution for further review of the matter.
Please provide me a with a full and prompt response within 30 days. I will also [discuss/share] your response with the party raising this concern.
Sincerely yours,
[editor name]
[editor-in-chief]