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Form letter F: To reviewer

Form letters are examples of appropriate letters for various situations. Please find below the text of Form letter F: To reviewer. You can copy this text and adjust it to your needs. The template is also available in Word S’ouvre dans une nouvelle fenêtre or PDF S’ouvre dans une nouvelle fenêtre format.

This form letter is used in the following decision tree:

8. Reviewer bias or competitive harmful acts by reviewer

Form letter F: To reviewer

[letterhead of the journal editorial office or the editor’s general contact information]

[date]

[title of article, date of publication]

Dear [reviewer],

Concern has been raised about the confidentiality of the review process for the article listed above, for which you served as a reviewer. As I am sure you are aware, ensuring the confidentiality of the submission and review process is critical to the scholarly publishing mission.

[The substance of the complaint is that {description}, which if true, would violate our ethical policies.]

OR

[Attached you will find a copy of the communication which raises the concern noted.]

I [may OR also] consider it necessary to inform your employing institution for further review of the matter.

Please provide me a with a full and prompt response within 30 days. I will also [discuss/share] your response with the party raising this concern.

Sincerely yours,

[editor name]

[editor-in-chief]