Agenda

Time

Session title

8:00 AM – 9:00 AM 

Breakfast/check-in 

9:00 AM – 9:30 AM 

Welcome and what's ahead

9:30 AM - 10:30 AM

What Digital Commons can do for you

This tour includes the breadth of content types and customizations typically supported in DC and some innovations we've developed in partnership with our community.

10:30 AM - 11:00 AM

Break and Refreshments

11:00 AM - 12:00 PM

Developing your mission

Brainstorm time. Craft an IR mission statement and elevator pitch so that you and your colleagues can succinctly convey "What does our IR do?"

12:00 PM –1:00 PM 

Lunch 

1:00 PM – 2:00 PM 

Best Practices for Launching and Growing an IR

As consultants to hundreds of IRs, we look forward to sharing helpful lessons and shortcuts we've learned from the community

2:00 PM - 3:30 PM

Taking Stock: IR Assessment Exercise

How does your IR stack up? Compare your IR with best practices and the range of opportunities in DC. Learn to adjust administrator configurations and enhance your collections. Small group discussion with fellow attendees and consultants to facilitate.

3:30 PM - 4:00 PM

Break & Refreshments

4:00 PM - 5:00 PM

Finding and managing the new content pipeline

Learn tips on finding new sources of content and how to prioritize or streamline projects once your pipeline is full

6:00 – 8:30 PM 

Class Dinner at Berkeley Social Club (2050 University Ave, Berkeley, CA 94704 )

Let's network! Bird of a feather: Whose IR is <1 year, <3 years, or over 3 years old? Who has (or had) similar needs to your own and could be a mentor or sounding board? 

Time

Session title

8:00 AM – 9:00 AM 

Breakfast 

9:00 AM – 9:30 AM

Welcome to Day 2 and what's ahead

9:30 AM - 10:30 AM

Measuring Success: which metrics matter most?

Review of the benchmarks used by other institutions and their fit with your goals.

10:30 AM - 11:00 AM

Break & Refreshments

11:00 AM - 12:00 PM

Digital Commons Reporting Capabilities

Crowd favorite. Let an expert on the Digital Commons Dashboard lead you on a tour of the reports and visualizations so that you can share your success with others.

12:00 PM - 1:00 PM 

Class Lunch 

Network time! If you could add any type of content to your IR this year, what would it be?

1:00 PM – 2:30 PM 

Small Group Trainings ( 1-1:45PM & 1:45 - 2:30PM)

Focused trainings will be available on multiples topics and attendees may choose two to attend. Topics TBD, e.g., DCAAT, Law, Student work, Journals, Batch uploads and Bells and whistles

2:30 PM - 3:15 PM

Promoting your content, your institution

Find low-overhead ways to promote your content, your institution, and the service you provide

3:15 PM - 3:45 PM

Cookie Cram

3:45 PM - 5:00 PM

Putting it together into YOUR action plan

Now that you've seen everything, where will you begin? Let's keep it simple and demonstrable so you build on the course momentum!

5:00 PM - 5:30 PM

Conclusions and Certificates

Time

Session title

Speakers

7:30 AM – 9:00 AM  

Registration, breakfast in the Kerr Lobby

(3rd Floor, MLK building)

9:00 AM - 9:15 AM

Welcoming Remarks

Judy Verses opens in new tab/window, President, Global Academic and Government Markets, Elsevier

9:15 AM - 10:15 AM

Innovation and Impact: Digital Commons Community leaders discuss new directions in the IR Landscape

Promita Chatterji, Director of Journals, will moderate a panel of Digital Commons customers discussing pressing topics.

Moderator: Promita Chatterji opens in new tab/window, Director of Journals, Digital Commons, Elsevier

- Cyril Oberlander opens in new tab/window, Dean of University Library, Cal Poly Humboldt

- Roger Weaver opens in new tab/window, Associate Dean of Libraries, Missouri University of Science and Technology

- Becky Thoms opens in new tab/window, Head of Research Impact and Publishing, Utah State University

10:15 AM - 10:45 AM

Icebreaker

10:45 AM - 11:00 AM

Break

11:00 AM - 11:45 AM

Promoting Scholarship & Scholarly Output (with Integrated Academic Information Systems)

Discover the vision for Elsevier’s innovative Academic Information System and how Digital Commons is a key part of this future growth in this thought leadership session. Specifically, learn how the Digital Commons platform supports Open Access and Open Science initiatives and determine the capabilities to manage web profiles and faculty processes. Join us to hear how you can further expand your institution's research visibility and streamline scholarly workflows, providing even more support to your scholars.

Theo Pillay opens in new tab/window, Senior Vice President & ​ General Manager Academic Information Systems, Elsevier​

11:45 AM -12:30 PM

Digital Commons Vision and Roadmap: Interoperable, Trusted Foundations

Connecting and communicating with other platforms and systems is crucial for an Institutional Repository (IR) to stay up-to-date and disseminate information for global visibility. The Digital Commons IR team concentrated their efforts this past year to enable the repository to connect to external as well as internal systems.

Moreover, maintaining strong security practices to protect the libraries from new and increased security threats, continued effort remediating accessibility gaps, filtering suspicious bot activity to provide reliable impact metrics have been the DCIR’s key focus areas in 2024.

This session is geared towards providing an in-depth review of upgrades made to the platform towards interoperability and providing the DC community with a trusted, secure foundation.

Yoga Raghavaraju opens in new tab/window, Director of Product Management, Digital Commons, Elsevier

Heather Steel opens in new tab/window, Librarian, Children's Mercy Kansas City

12:30 PM - 1:30 PM

Lunch served in the Kerr Lobby

(3rd Floor, MLK building)

1:30 PM - 2:00 PM

Future of Scholarly Communication: Trends in research integrity and publishing ethics, meeting new challenges

Ann will be discussing drivers of change in scholarly communication, the rise of misinformation and the risks of research integrity and the future ways forward.

Ann Gabriel opens in new tab/window, SVP of Global Strategic Networks, Elsevier

2:05 PM - 2:35 PM

TRACK 1 (West Pauley Ballroom):

From Explosive Growth to Sustainable Growth: Maturing the IR from a moderated Submission Model to a Self-Submission Model

In this presentation, Todd Bruns, Head of Scholarly Communications at Eastern Illinois University will share successes and challenges, case studies, experiential examples, and tools and methods used to transition the institution to the Self-Submission model.

TRACK 2 (East Pauley Ballroom):

A Dental Archive for All: Building a Shared Repository for the ADA’s Tripartite Membership System

This session will demonstrate how ADA Commons is meeting the ranging needs of multiple associations and the ADA Achives.

TRACK 1 (West Pauley Ballroom):

Todd Bruns opens in new tab/window, Head of Scholarly Communications, Eastern Illinois University

TRACK 2 (East Pauley Ballroom):

Alisun DeKock opens in new tab/window, Digital Archivist & Publishing Librarian, American Dental Association Libraries & Archives

2:40 PM - 3:10 PM

TRACK 1 (West Pauley Ballroom):

A Short History of the evolution of IRs

A unique perspective on IRs from celebrated IR leader and open access pioneer Paul Royster: In the roughly 25 years since institutional repositories (IRs) emerged on the scene, they have been promoted, vilified, celebrated, autopsied, chastised, called irrelevant, parasitic, and other things too numerous to mention. More significantly, they have flourished despite their critics and have become a cornerstone of open access scholarly communication. How did all this come about? Who and what were the precursors and progenitors? Who were the earliest adopters and their competitors, and what landmarks were observed along the way? Now, adopted and successful internationally, and poised to launch yet more widely still, IRs bring together scholars north and south, east and west, to share results and to satisfy the search for knowledge at all levels of the public and educational systems. IRs are essential infrastructure—but it didn’t just happen. Here is a brief recap of the phases and stages and twists and turns along the way, presented by a participant-observer from the earliest days.

TRACK 2 (East Pauley Ballroom):

Accessibility By Design:  Elsevier and Digital Commons commitment to supporting libraries with accessibility initiatives

In this session, Jean Ducrot, a senior member of Elsevier's digital accessibility team, will share details about Elsevier's long history of collaborating with librarians worldwide on accessibility. He'll discuss how his team works closely not only with product teams across Elsevier but also with many of its portfolio companies' product teams, such as Digital Commons, and how these relationships are mutually beneficial. Jean will also address recent changes to Title II of the Americans with Disabilities Act (ADA) and their impact on librarians, as well as provide insights to help you better prepare for the challenges ahead.

TRACK 1 (West Pauley Ballroom):

Paul Royster opens in new tab/window, Retired Coordinator of Scholarly Communications, University of Nebraska-Lincoln

TRACK 2 (East Pauley Ballroom):

Jean Ducrot opens in new tab/window, Sr. Accessibility Specialist, Elsevier

3:10 PM - 3:30 PM

Break

3:30 PM - 4:30 PM

Lightning Talks

1. Maximize Your Tools: Increasing User Engagement, Workflow Efficiency, and IR Awareness with Springshare Products

2. Serving a Dual Purpose: How we Adapted the DC Software to Improve Workflow

3. Showcasing Non-traditional ETDs in IRs: A Case Study of Berklee College of Music’s Culminating Experience Projects

4. Preserving Scholarship Legacies: Using Digital Commons Exhibits (DCX) to Showcase Faculty Accomplishments

5. ETD Roundup - Creating a complete ETD Collection without one to start from

6. Sharing Data & NIH Data Management and Sharing Policy: Why we chose Digital Commons Data for our data repository platform

1. Jennifer Deal opens in new tab/window, Institutional Repository Manager, Advocate Health, Aurora West Allis Medical Center

2. Lisa Price opens in new tab/window, Research Support Librarian, Virtua Health College of Medicine & Life Sciences of Rowan University

3. Michael Burke opens in new tab/window, Digital Repositories Librarian, Berklee College of Music

4. Kenneth Haggerty opens in new tab/window, Associate Dean for Innovation and Scholarly Engagement, The University of Memphis

5. Amy Reese opens in new tab/window, Institutional Repository Outreach Librarian, The University of Alabama at Birmingham

6. Brittney Sandler opens in new tab/window, Research Support Librarian, Bernard Becker Medical Library at Washington University in St. Louis School of Medicine

4:30 PM – 5:00 PM  

Awards

5:00 PM – 6:30 PM 

Networking, refreshments at the West Pauley Patio

(3rd Floor, MLK building) 

Time

Session title

Speakers

8:00 AM – 9:00 AM  

Breakfast served in the Kerr Lobby

(3rd Floor, MLK building)

9:00 AM - 9:05 AM

Welcome day 2

Saad Khan opens in new tab/window, Vice President, Digital Commons, Elsevier

9:05 AM - 10:00 AM

Shared Infrastructure for Libraries, Digital Curation, and Scholarly Communication 

Shared infrastructure is foundational to libraries, enabling innovation, collaboration, and competitiveness -- or impeding it as we fall behind. With the institutional repository movement now over 20 years old, let’s step back to consider this category of shared infrastructure alongside other enduring examples such as ILS/LSP and ILL platforms. As the market for these categories of shared infrastructure develops today, infrastructure for individual institutions increasingly needs to support shared community goals. When it comes to these categories of shared infrastructure for libraries, nobody can deny that community values and goals matter -- but scale and product-market fit are at least equally important. This talk will consider whether individual libraries can acquire and use shared infrastructure in ways that support their broader community goals. 

Roger Schonfeld opens in new tab/window, Vice President, Organizational Strategy and Libraries, Scholarly Communication, and Museums, ITHAKA, Ithaka S+R’s libraries

10:00 AM - 10:45 AM

Digital Commons Vision and Roadmap: Maximizing Impact

The true potential of an Institutional Repository lies in its ability to enhance the visibility, accessibility, and impact of the hosted content. Luca Belletti, Senior Product Manager, will present on how Digital Commons is working to increase, show and share research impact to elevate the reach and influence of your repository, ultimately advancing your institution's academic and research mission.

Luca Belletti opens in new tab/window, Senior Product Manager, Digital Commons Data, Elsevier

10:45 AM - 11:00 AM

Break

11:00 AM - 11:45 AM

AI Libraries: Use Cases and Explorations

From extracting photo metadata and creating virtual historians, to uncovering content and speeding up repetitive workload, Digital Commons User Panelists will share their real-world use cases, while juxtaposing their fears and concerns alongside their vision for the future. Moderated by Traci Snowden, Digital Commons Product Manager with Presentation and Intros by Luca Belletti, Senior Product Manager

Presenter: Luca Belletti opens in new tab/window, Senior Product Manager, Digital Commons Data, Elsevier

Moderator: Traci Snowden opens in new tab/window, Product Manager, Digital Commons, Elsevier

- Cyril Oberlander opens in new tab/window, Dean of University Library, Cal Poly Humboldt

- Paul Huffman opens in new tab/window, University Archivist/Reference Librarian, Lindenwood University

Contributors: Helena Marvin, Institutional Repository, Open Educational Resources and Reference Librarian, University of Missouri - St. Louis

Jenna Nolt, Digital Initiatives Librarian, Kenyon College

11:45 AM - 12:30 PM

Digital Commons Vision and Roadmap: Modern Showcasing

Promita Chatterji, Director of Journals will share Digital Commons’ latest and upcoming work on creating modern, beautiful experiences on Digital Commons in order to help showcase unique institutional content.

Promita Chatterji opens in new tab/window, Director of Journals, Digital Commons, Elsevier

12:30 PM - 1:30 PM

Lunch served in the Kerr Lobby

(3rd Floor, MLK building)

1:30 PM - 2:30 PM

Topic table discussions

Participants will break up into small groups and participate in topic tables led by topic leaders on the following:

- Special Collections and Exhibits

- Data (DC Data, GREI, Nelson memo, using your IR for data)

- Law Schools and IRs

- Publishing and journals

- AI

- Medical/Health systems and IRs

- Faculty Information Systems

- Student Success

2:30 PM - 3:20 PM

TRACK 1 (West Pauley Ballroom):

GREI: Data Discoverability for Reuse and Real-World Impact

A Conversation with the NIH Led Generalist Repository Ecosystem Initiative Program Manager, Ishwar Chandramouliswaran and Mendeley Data Product Manager and GREI Year 3 Co-Chair, Traci Snowden highlighting the goals of the initiative, the data reuse hero stories emerging, and what it will take to for researchers to demonstrate greater real-world impact

TRACK 2 (East Pauley Ballroom):

Global Perspectives on Institutional Repositories and Open Access

Global IR and open publishing leaders share insights on developing thriving repository and open access initiatives in their regions.

TRACK 1 (West Pauley Ballroom):

- Traci Snowden opens in new tab/window, Product Manager, Digital Commons, Elsevier

- Ishwar Chandramouliswaran opens in new tab/window, Lead, FAIR Data & Resources, National Institutes of Health

TRACK 2 (East Pauley Ballroom):

Moderator: Priyanka Chatterjee opens in new tab/window, Software Solutions Manager, Elsevier Singapore

- Dr. Vivek Deshpande opens in new tab/window, Director, Vishwakarma Institute of Information Technology, Pune

- Danping Dong opens in new tab/window, Senior Research & Data Services Librarian, Singapore Management University

- Dr. Munawar Khalil opens in new tab/window, Associate Professor/Director of Research and Development, University of Indonesia

3:20 PM - 3:35 PM

Break

3:35 PM - 3:55 PM

TRACK 1 (West Pauley Ballroom):

Crazy Train: Managing an IR during transition

This presentation will describe the paths we have taken to get back on the rails through data analysis, surveys, and living through the trials and errors of starting in the middle of a large project. You will learn about the pain points of restarting an IR “from scratch” and will also gain insights in management practices that might allow their IR trains to keep running on the tracks after they have moved on.

TRACK 2 (East Pauley Ballroom):

Race to the Finish: Migrating Digital Collections to Digital Commons on a Deadline

Hear about the Virginia Commonwealth University's experience and the successes and challenges that come when faced while migrating to Digital Commons, and consider how the platform can best support digital collections in the future.

TRACK 1 (West Pauley Ballroom):

Lora Lennertz opens in new tab/window, Director for Open Education, Data, and Publishing Services, University of Arkansas

Jessica Cabrera-Sarduy opens in new tab/window, Institutional Repository Coordinator, University of Arkansas

TRACK 2 (East Pauley Ballroom):

Irina Rogova opens in new tab/window, Digital Initiatives Librarian, Virginia Commonwealth University

4:00 PM - 4:20 PM

Implementation of new workflow to export theses and dissertations from ProQuest into Digital Commons

Hear about the implementation of the new workflow at Rowan University. This semi-automated process includes a series of Excel macros that crosswalk the metadata in the Excel spreadsheet from ETD Administrator into the correct format for uploading to Digital Commons using the Batch Upload process.

Denise Brush opens in new tab/window, Institutional Repository & Data Curation Librarian, Rowan University

4:30 PM - 5:00 PM

Closing